Publicity & Publications

Role Overview
The role of the Publicity & Publications is to oversee the publicizing of VAS and its events and activities. It also takes responsibility of the management and maintenance of publicity-related materials. Examples include but are not limited to standees, flyers, posters and banners.

Flyers Banners & Posters
Publicity materials to be displayed in NTU need to be approved by SAO(Student Affairs Office) before it may be publicly displayed. The following link leads to the online submission page for publicity materials:

https://drive.google.com/file/d/0Bw3WPC5EeaK0b1ZhbFFLaDR0RFU/view?usp=sharing

The guidelines regarding publicity materials are as follows:

1. Submit application to SAO min. 7 days before display

2. Download and complete the application form

3. Display period: Banners - 7 days; Posters - 14 days

4.Remove all banners/posters within 24 hours after approved period

5. Damage to structure and fittings are to be made good

6. Observe all safety aspects while hanging up and taking down banners/posters

7. For display at non-designated locations, seek approval from respective custodian

8. Display only one banner/poster at each location, regardless of design

9. Max. banner size: 3m x 1m

10. Max. poster size: A4-size at general lift lobbies; A3-size at 'Con-Clubs' or 'Societies' noticeboards

11. Maximum number of posters per event: 40

12. In case of violations, a fine of S$10.00 will be levied

Weekly Art Feature
An initiative started in the first semester of AY 2015 - 2016, the Weekly Art Feature is a practice to help boost traffic on VAS' social media outlets, namely Facebook. It also serves as an channel to help the artists of VAS to gain exposure for their artwork.

Works can be submitted in either hard or soft copy.

For soft copies, any online channel or physical storage device will suffice for submission.

For hard copies, the Publicity Directors will have to arrange with the individual artists as to when they can meet to collect the artwork for scanning. It is recommended to meet all the artists with hard copy submissions together during the weekly meeting on Wednesday to make things easier, if this is not possible then the Publicity Directors are to make appointments with the artists accordingly.

For scanning, there is an A3 scanner located in the printing room of the Lee Wee Nam Library in the north spine of NTU. It is recommended that a USB storage device be brought along. The Publicity Director may approach the staff in the printing room for assistance in operating the scanner as required. Please remember to check if the artists would like to receive their hard copy artworks back.

Collected works are to be archived in the VAS Google Drive folder, under "Weekly Art Feature", and categorized according to the week number that the artworks will be published in. Publicity Director may google "week number" to check the week number.